Sharing a Folder

Content System provides user the ability to share files and Folders with other My.Seneca users, allowing them to work together in a document or set of documents. WebDrive can make the editing process much easier.

Part 1 - Set permissions

The very first thing that needs to be done, is to share a Folder with another user

1. Access My.Seneca Content System and locate the Folder you wish to Share.

   

2. Click the permissions icon () for this folder.

   

3. For the purpose of this document we are going to share this folder with a single user, so click on Select Specific User.

   

4. Provide the Username of the person you wish to share the folder with.

   

5. Provide the necessary permissions this user should have.

   Permissions

   • Read: Allows a user to Open and view the contents of a folder.

   • Write: Allows a user to Save or Edit documents in a folder as well as add new subfolders.

   • Remove: Allows a user to Delete documents in a folder.

   • Manage: Allows a user to Modify all contents of the folder as well as permissions.

   

   When Sharing an item(s) always try to create a folder in which all items are to be shared with the same user(s) and provide the least amount of permissions necessary. In other words, don't give a user "remove" or "Manage" permissions if you only want him/her to read a set of documents.

   • For more information on how to organize and manage content please visit: Organizing and Managing Content

   • For more information about folder permissions visit: Organize Folder Permissions

6. Once you have set the permissions for the folder click Submit.

   

7. The Manage Permissions window should give you an up-to-date list of permissions, to exit this window click OK at the bottom of the page. To add more users go back to step 3.

   

Part 2 - Find the Link you need to share

Once the permissions for a folder have been modified, it is necessary to notify the other user that he/she has access to the folder, and also provide him/her a link to access it. Commonly you want to send an email to the other user with a link to the folder you have shared and information as to what type of permissions they have.

The following steps provide you information on how to obtain the link for other users to access:

1. On the Content System page click the context icon () for the folder and from the list of options select 360 View.

   

2. A new window with specific information of the folder will open. In this window locate the Location URL field, copy and paste this link in to an email, and then send this email to the user(s) you have shared the folder with.

   

Part 3 - User Maps your Folder using WebDrive

The person receiving your email will now create a new site following the instructions for Mapping your Web Folder only he/she should use the URL you provided in your email.